Sub: Registration / Updation of Email Addresses
Section 20 of Companies Act, 2013 and Rule 18 of the Companies (Management and Administration) Rules, 2014 permit service
of documents, including Annual Reports & Notices for the Meetings, to a Shareholder through electronic mode.
As an enlightened corporate citizen, with an aim to protect the environment and trees, we propose to send all future communications like Notices, Annual
Reports, Letters or any other documents/correspondence to the Shareholders through electronic mode. This will not only ensure prompt servicing of documents to the Shareholders and also help in avoiding loss of documents in postal transit.
As per the relevant rules, the e-mail is required to be sent to the Shareholder:-
At the email address registered as per the records of the company (in case of shares held on
physical form) ;or
the email address registered as per the records of the depository (in case of shares held on
In view of above, all the shareholders are appealed to immediately register/ update
their complete, correct and working email addresses :-
Depository Records – In case of shares held in Demat form email address should be registered / updated in the records of Depository
Participant (DP) with whom you have opened your Demat A/c.
Company Records – In case of shares held in physical form, email address should be registered / updated in the records of the
Company with R&TA - MCS Limited, F-65, first Floor, Okhla Industrial Area, Phase I, New Delhi – 110020. Email email@example.com.
For SJVN Limited